Google Sidewiki for HR
SteveSince so many new tools and technologies emerge, seemingly every day, it can be hard for HR Professionals to keep up with all the new developments. A question I get asked often is which of these flashy new tools might have real utility in the workplace, and which might better be considered as consumer oriented solutions.
Sometimes a new tool or enhancement to an existing tool is created that on the surface does not have obvious workforce related implications, but with some thought, and perhaps creativity, can be leveraged in an effective way.
One of these tools is the Google Sidewiki. Introduced about two weeks ago, Sidewiki allows anyone that installs the latest version of Google Toolbar, the ability to add comments to any web page.
Once installed, Sidewiki appears as a browser sidebar, where you can view, add, or comment on entries made about that web page.
This video from Google gives a quick overview of the tool:
Thinking about the potential HR and workforce uses of an 'always on' commenting and feedback tool for any web page:
Candidate communication - Carry on discussions, offer links to more resources, and provide a bit more of a 'personal' experience to your corporate jobs pages. If nothing else, monitor the Sidewiki entries that may already be on your jobs pages. It is not too far a reach to think that a disgruntled candidate may start using the Sidewiki capability to indicate any frustration or displeasure they have with the application process, or your company in general. If HR is the new marketing, then part of the duty is to keep an eye on what is being said about the brand.
Employee feedback - Chances are your HR and Benefits related information sits on your employee intranet, changes only about once per year, and is read only on an 'have-to' basis by your employees. Sidewiki can be a mechanism to inject a bit of interaction and interest to normally dull pages and content. If you operate in the kind of environment where getting changes made to your HR intranet requires forms filled out in triplicate and taking the IT manager to lunch, then leveraging a free, and no-IT necessary tool like Sidewiki may make sense.
Integration from 'static' web sites to social networks - Sidewiki can become a component of your integrated strategy in communicating your messages in social networks. Sidewiki entries can be easily shared to Twitter, Facebook, and Blogger blogs, and help you achieve some consistency and reach in your message. In fact, as soon as this post is published, I will add a Sidewiki entry to the page and share it out on Twitter. If you see the Tweet and link to the entry, please let me know what you think of the tool and the process of sharing information in that manner.
Impetus to add social elements to HR/Recruiting sites - The aspect of Sidewiki that HR and Communications departments have to understand, is that it in 'on' whether you want it to be or not. Even if your 'Working Here' page does not have a forum, integrated chat room, or even a simply 'contact us' e-mail address, candidates, current employees, past employees, heck anyone can add Sidewiki entries to your page. Since Sidewiki entries are largely out of your control (Google decides what is offensive and what entries are the most relevant, not you), you may want to finally join the cool kids and incorporate more and better mechanisms to engage employees and candidates that you can control somewhat.
To try out Google Sidewiki go to google.com/sidewiki to load the new Google Toolbar for Firefox and Internet Explorer that contains the new Sidewiki button.
Can you see any other, perhaps more meaningful uses of Sidewiki for HR?
Reader Comments (7)
Steve, I dig checking out new tools as well, but what about sensitive information to candidate and employee conversations? Wouldn't a closed social platform be better suited?
I downloaded this a few weeks ago and forgot all about it. I'm going to try to use it more often.
I would have the same concern as Kevin. What about sensitive data? I have noticed Steve that you are referring to intranet. Does it mean that sidewiki can be used internally as opposed to on internet? Used internally I would be tempted to say that it is worth it. Employee interaction is key today and this sidewiki tool is one more option to assist in this. Thanks Steve
@Kevin and @Yvan - I totally agree that you would not want any private or sensitive information for candidates placed on a Sidewiki post. But more general types of information and clarification make sense. And lots of HR shops have to do the IT approval dance to get anything on the intranet updated in a timely manner.
@Laurie - Thanks, it is a cool tool to leave your opinion on pages even if the page owner never asked for it!
If you are a site owner you can get special privileges on Sidewiki, including an introductory "welcome" comment that goes at the top of the Sidewiki bar on your site. You just need to prove your ownership of the site using Google Webmaster tools.
David - Thanks very much for making that point, I knew it was available, but did not have a good link that helped explain the process.
Steve - here's a link that does just that - http://www.google.com/support/toolbar/bin/answer.py?hl=en&answer=157270