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Entries from November 1, 2017 - November 30, 2017

Tuesday
Nov142017

PODCAST: #HRHappyHour 302 - Tim Sackett and Talent Acquisition Technology

HR Happy Hour 302 - Tim Sackett and Talent Acquisition Technology

Host: Steve Boese

Guest: Tim Sackett

Listen to the show HERE

This week on the HR Happy Hour Show, Steve is joined by Tim Sackett, President of HRU Technical Resources, popular writer and speaker on all things Talent Acquisition and keynote speaker at the upcoming Recruiting Trends and Talent Tech Conference.

On this show, Tim shared his perspectives on how technology continues to change the Talent Acquisition function, how roles for sourcers and recruiters are impacted, and some of the keys for corporate talent acquisition leaders to make the most of their technology investments.

Additionally, Tim talked previewed his upcoming keynote at the Recruiting Trends and Talent Tech Conference, (November 28 - 30, 2017 in Palm Beach, Florida), how to balance the 'people' side of recruiting with the technology, as well as the one single area of Talent Acquisition Technology that Tim thinks more corporate leaders should be investing in today.

Finally, we talked about innovation across the board in HR and Talent Tech, the role of technology in candidate experience, and Steve teased his NBA podcast, tentatively titled 'Bounding and Astounding'.

You can listen to the show on the show page HERE or by using the widget player below:

This was a really fun show with a long time friend of the HR Happy Hour Show - thanks Tim for taking the time and we hope to see lots of HR Happy Hour listeners at the Recruiting Trends and Talent Tech Conference later this month.

Reminder: HR Happy Hour listener survey here.

Thanks to show sponsor Virgin Pulse - www.virginpulse.com.

And finally, subscribe to the HR Happy Hour on Apple Podcasts, Stitcher Radio, or wherever you get your podcasts.

Monday
Nov132017

The rules for when you request a meeting with someone else

WARNING: Some borderline old-guy 'get off my lawn' about to follow...

The situation: You have the kind of job where a fairly large, variable, and growing collection of folks are contacting you to set up meetings and phone calls. These are usually for valid work/business reasons, so the requests themselves are reasonable, but I have noticed with more frequency that folks are not following (at least what I think are) the normal, customary, and pretty simple steps, and protocols in this situation.

So because no one asked, herewith are the rules for when you request a meeting with me, (not actually me, just using the collective me here. Is that a thing? Who cares, it's my blog).

1. If this is the first interaction you are having with this person, explain (succinctly), who you are, what you do, the company you are working for or represent. Make sure you convince the person you are not insane.

2. State clearly the purpose and goal for the requested meeting. Bonus points if the purpose/goal of the meeting actually helps this person solve one of their problems, and not just helps you.

3. Adapt to the technology, communication, and other preferences of the person who you are requesting to meet with. This means adapting to at least the following:

A. Communication preferences - email, text, LinkedIn, etc. Example, and this one happens to me a ton, if you send me a LinkedIn message asking for a meeting, I am 99% of time going to provide my email address and ask you to email me details, an invite, etc. This is due to the fact that I, along with just about everyone else in the world, manages my time on a calendar that is integrated with my email. No one manages their time on with a LinkedIn calendar because such a calendar DOES NOT EXIST. I'm ok with being contacted on LinkedIn, but I am not ok having to manually update my calendar because you prefer to use LinkedIn.

B. More about calendars. If you are requesting the meeting from someone else, DO NOT send them a link to your own Web Calendar or scheduling tool as ask them to find a time for the meeting. YOU are asking for the meeting. It is really cheeky and presumptuous to make a meeting request and then ask me to do your work (managing your calendar) for you.

C. Adapt to the time zone preferences of the person you are requesting the meeting with. Again for me, I am usually on ET. Your request or offer of day/time options for the meeting needs to state the time in ET. It is ok, even preferable, to list your time zone too, (if it is different). But don't ask me to have a meeting at 3PM Mountain Time and force me to figure that out. I know this is a small gripe, but once again, you are asking me for my time.  

4. Confirm the meeting is set by 'accepting' the calendar invite. This is really for both parties of the meeting, but we really don't need another round of emails that 'confirm' the meeting is set. 'Accepting' or 'Replying Yes' to the calendar invite is the confirmation.

5. Sometimes, the person you are requesting the meeting with does not or can't meet with you. It happens. And sometimes they either don't give you a reason for declining the meeting or give you a reason that you don't like. It happens. Accept it. You are still a wonderful person, I promise.

That's all I have for a quick rant on this. I didn't even mention at the top that I am writing this in my favorite writing spot ever, the Delta Sky Club. Nice to be back out on the road. And solid upgrades on the snacks, Delta.

Did I miss any 'meeting request protocol' rules?

Let me know in the comments.

Have a great week!

Thursday
Nov092017

Most of the time, distractions are your fault

I had an acquaintance reach out to me recently who wanted my advice on an issue he has been experiencing in his workplace since, as he said to me in his note, 'Know something about HR'. While that is entirely up for debate, I had the sense that this person didn't really have many options to look to for some help, so I agreed to try to help and we had a talk.

The gist of the problem, without getting into the details and the original causes of said problem, as they don't really matter, was that he has had a series of run-ins, arguments, and increasingly loud and hostile disagreements and interactions with a co-worker in an adjacent department. He and this person don't directly work on the same team, but their paths do cross from time to time on larger projects, division meetings, in the hallway, etc. There have been a couple of nasty email exchanges, allegations of some office refrigerator lunch shenanigans, and last week, a loud, screaming really, argument that was so loud that it caused the VP over both their departments to emerge from her office and send both parties home for the day. And to be clear , this is just personality conflict kind of stuff, nothing physical or sexual harassment related at all.

When I talked to him, my acquaintance was exasperated because, at least according to him, none of this was his fault, he was not the source of the hostile behavior, and he really wants nothing at all to do with this co-worker. He just wants to show up, do his job, and go home. Which I suspect most of us do too. But for some reason, my acquaintance claimed, the HR folks who have gotten pulled in to this matter, and the VP and department managers are 'blaming' (his word), him equally for these workplace dramas and interruptions, and have not seen his side of the story. And this, he claims, is not fair. (I can read the minds of just about everyone still reading this laughing at the idea the the workplace should be 'fair'. But I digress).

After hearing all that, again, just the one side of the story but coming from a person I think is pretty honest and trustworthy, I had to at least try to offer some advice. Kind of like when the contestant on Who Wants To Be a Millionaire uses their 'Phone a Friend'. Even if you have no idea of the name of the 17th European Monarch who lost some obscure battle, you better at least take a guess.

So here was my guess/advice.

These continuing issues that take time and attention from managers, colleagues, HR, and even execs get lumped into a large bucket called 'distractions', i.e., 'Stuff no one who has other things to do wants to deal with.'

It doesn't matter who is 'right' or 'wrong' in this. If my acquaintance and his co-worker can't figure out a way to work this out, or effectively ignore each other, it is pretty likely that the VP will hit the point of 'I don't need to keep hearing about this nonsense' and one of the two people involved will have to go. Maybe a transfer, (might be unlikely because it is a small company), but more likely a 'Clean out your locker, it's time to go' for one or the other.

And it won't matter which one started it or is 'wrong' or is being the bigger jerk.

To many leaders, owners, execs, and even HR folks the solution to the problem isn't about sorting out who's right or who is wrong. The solution is about eliminating the distraction.

That's why companies like Yahoo and IBM, after unearthing a few cases of remote workers more or less slacking off, decide to do a wholesale revocation of their work from home policies. That's why ESPN, after a couple of instances of on-air talent posting some arguably controversial content on social media issues a new, updated, and broadly worded social media policy that specifically requires employees to avoid posting content that would 'embroil the company in unwanted controversy.' And you know what 'unwanted controversy' is? Yep, another distraction.

So I left the call with my acquaintance with this thought - if what you are doing (or being pulled into), is helping to create the same kind of 'unwanted controversy' or 'distraction' that no one with an important title wants to deal with, then you had better be prepared to be told it's time for you to go.

I don't know if that was good advice or not. But it seems like if he fails to understand that things at work are often not fair, and distractions are like Superman's Kryptonite to business leaders, then he could be in for some bad news.

Have a different thought on this? Let me know in the comments.

Have a great day!

Wednesday
Nov082017

Looking for bias in black-box AI models

What do you do when you can't sleep?

Sometimes I watch replays of NBA games, (how about my Knicks?), and sometimes I read papers and articles that I had been meaning to get to, but for one reason or another hadn't made the time.

That is how I spent an hour or so with 'Detecting Bias in Black-Box Models Using Transparent Model Distillation', a recently published paper by researchers at Cornell, Microsoft, and Airbnb. I know, not exactly 'light' reading.

Full disclosure, I don't profess to have understood all the details and complexity of the study and research methods, but the basic premise of the research, and the problem that the researchers are looking to find a way to solve is one I do understand, and one that you should too as you think about incorporating AI technologies into workplace processes and decision support/making.

Namely, that AI technology can only be as good and as accurate as the data it’s trained on, and in many cases we end up incorporating our human biases into algorithms that have the potential to make a huge impact on people’s lives - like decisions about whom to hire and promote and reward.

In the paper, the researchers created models that mimic the ones used by some companies that created 'risk scores', the kinds of data that are used by a bank to decide whether or not to give someone a loan, or for a judicial administration to decide whether or not to give someone early parole. This first set of models is similar to the ones that these companies use themselves.

Then the researchers create a second, transparent, model that is trained on the actual outcomes that the first set of models are designed to predict - whether or not the loans were paid back and whether or not the parolee committed another crime. Importantly, these models did include data points that most of us, especially in HR, are trained to ignore - things like gender, race, and age. The researchers do this intentionally, and rather than me try to explain why that is important, read through this section of the paper where they discuss the need to assess these kinds of 'off-limits' data elements, (emphasis mine):

Sometimes we are interested in detecting bias on variables that have intentionally been excluded from the black-box model. For example, a model trained for recidivism prediction or credit scoring is probably not allowed to use race as an input to prevent the model from learning to be racially biased. Unfortunately, excluding a variable like race from the inputs does not prevent the model from learning to be biased. Racial bias in a data set is likely to be in the outcomes — the targets used for learning; removing the race input race variable does not remove the bias from the targets. If race was uncorrelated with all other variables (and combinations of variables) provided to the model as inputs, then removing the race variable would prevent the model from learning to be biased because it would not have any input variables on which to model the bias. Unfortunately, in any large, real-world data set, there is massive correlation among the high-dimensional input variables, and a model trained to predict recidivism or credit risk will learn be biased from the correlation between other input variables that must remain in the model (e.g., income, education, employment) and the excluded race variable because these other correlated variables enable the model to more accurately predict the (biased) outcome, recidivism or credit risk. Unfortunately, removing a variable like race or gender does not prevent a model from learning to be biased. Instead, removing protected variables like race or gender make it harder to detect how the model is biased because the bias is now spread in a complex way among all of the correlated variables, and also makes correcting the bias more difficult because the bias is now spread in a complex way through the model instead of being localized to the protected race or gender variables. ŒThe main benefi€t of removing a protected variable like race or gender from the input of a machine learning model is that it allows the group deploying the model to claim (incorrectly) that they model is not biased because it did not use the protected variable.

This is really interesting, if counter-intuitive to how most of us, (me for sure), would think about how to ensure that AI and algorithms that we want to deploy to evaluate data sets for a process meant to provide decision support for the 'Who should we interview for our software engineer opening? question.

I'm sure we've seen or heard about AI for HR solutions that profess to eliminate biases like the ones that have existed around gender, race, and even age from important HR processes by 'hiding' or removing the indicators of such protected and/or under-represented groups.

This study suggests that removing those indicators from the process and the design of the AI is exactly the wrong approach - and that large data sets and the AI itself can and will 'learn' to be biases anyway.

Really powerful and interesting stuff for sure.

As I said, I don't profess to get all the details of this research but I do know this. If I were evaluating an AI for HR tool for something like hiring decision support, I probably would ask these questions of a potential provider:

1. Do you include indicators of a candidate's race, gender, age, etc. in the AI/algorithms that you apply in order to produce your recommendations?

If their answer is 'No we don't include those indicators.'

2. Then, are you sure that your AI/algorithms aren't learning how to figure them out anyway, i.e., are still potentially biased against under-represented or protected groups?

Important questions to ask, I think.

Back to the study, (in case you don't slog all the way through it). The researchers did conclude that for both large AI tools they examined, (loan approvals and parole approvals), the existing models did still exhibit biases that they professed to have 'engineered' away. And chances are had the researchers trained their sights on one of the HR processes that AI is being deployed in, they would have found the same thing.

Have a great day!

Tuesday
Nov072017

CHART OF THE DAY: Reminding you that China is really, really big

Regular readers of the blog will remember that I've been fortunate enough to be a part of the first two HR Technology - China Conferences in 2016 and earlier this year. Both times visiting China, learning more about the HR and the HR technology ecosystems there, and meeting some truly engaged HR leaders, I have left more and more impressed and in a way, awed by the size, scale, growth, and innovation of HR and HR tech in that country.

I look forward to going back in 2018 for sure and in the meantime, I am a member, (the only non-Chinese member I think), of a 30-person strong group chat on WeChat titled 'AI in HR', where HR folks I met in China share information and discuss innovation in HR and HR tech. It is really cook, even if I can only successfully translate about half of it. Get on that, WeChat.

So I'm a mark for interesting information and additional insight about China and when I saw the below chart/infographic, wanted to share on the blog as a reminder for those of us that sometimes forget, or just never think about, the scale and size (and opportunity), the growth opportunities for businesses of all kinds that China presents.

So here's the chart, courtesy of Visual Capitalist, then a comment or two from me after the data. Email and RSS subscribers may need to click through to see the chart.

Pretty amazing, right? That many 'mega-cities' that rival many medium to large countries in terms of the size of their economies.

A couple of things struck me. One was kind of personal in that the first HR Tech China Conference was held in city called Zhuhai, which, (it seemed to us), was a really large, growing, busy, and important city in Southern China, strategically positioned between Kong Kong and Macau. That city, Zhuhai, does not even crack the Top 30 in terms of economy size in China. Amazing.

And last, taking a closer look at the map in China, and thinking about these different cities and regions and how they are different, i.e. some still focusing on manufacturing while others are financial centers or hubs for innovative new tech (like AI), reminds me that it is really, really hard to get to 'know' China from just taking a few business trips or attending an event or two. Spending four days in Beijing and thinking you 'get' China would be like taking a long weekend in New York City and concluding that you 'get' America.

Anyway, file today's post under my philosophy for the blog since 2008 - 'It's interesting to me, so I'm blogging about it'. Your mileage may vary.

Happy Tuesday.